Having a receipt scanner could make fast work of submitting your bills. Whether or not you are managing funds on your small enterprise or submitting taxes, it’s important to know the place your cash is being spent. Receipts out of your purchases are more likely to get misplaced in a sea of paperwork and miscellaneous papers. Bodily paperwork can get broken or destroyed.
Changing your printed receipts and paperwork into digital recordsdata will be the answer to those issues, and a receipt scanner is the right instrument for the job. Some receipt scanners embody on-line instruments that let you consolidate your receipts and entry them from anyplace.
Able to discover a receipt scanner that can assist you get organized? Let’s go!
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What ought to I search for in a receipt scanner?
Discovering the right receipt scanner on your wants is necessary — you don’t wish to purchase a machine that may solely deal with one doc at a time in case you use it for giant batches of receipts. Conversely, you don’t wish to spend an excessive amount of on software program that features an accounting system in case you solely plan to scan receipts for storage functions.
Receipt scanners come in numerous kinds from bodily (eg. desktop and moveable scanners) to digital eg. (apps and on-line software program). However this instrument will be an funding, so earlier than you buy one, you’ll wish to perceive the important thing options one of the best ones have. I’ve additionally compiled an inventory of one of the best receipt scanners to make use of for the commonest enterprise wants based mostly on these options.
Right here’s a fast rundown of a very powerful options to search for in a receipt scanner. You might not want all of them, however use this information to seek out the right one on your wants.
1. Portability
If you happen to want a solution to handle expense experiences and receipts for workers or contractors, chances are you’ll want a receipt scanner that can be utilized on the go. This would possibly come within the type of a stand-alone moveable scanner or digital software program.
The dimensions of the scanner is necessary for portability, too. Search for a light-weight and compact machine that might slot in a briefcase or backpack simply.
2. On-line Accessibility
Just like portability, having a receipt scanner that may be accessed on-line is handy. You’ll have extra functionality to combine with accounting software program to hurry up your workflow. You’ll additionally be capable to entry your receipts from anyplace at any time.
3. Storage Capability
Whether or not you favor bodily storage or digital cloud storage, you’ll wish to take into account the bounds included in your receipt scanner. WIll you be scanning receipts every single day or a number of occasions a day? Will you utilize it for particular events or solely throughout tax season? This may help you establish the quantity of storage you’ll wish to have on your receipt scanner software program or on an exterior exhausting drive.
Don’t neglect the safety of the storage you select. You’ll wish to make certain that your saved receipts and paperwork are protected by a couple of layer of safety. Whereas printed receipts and paperwork will be broken or destroyed bodily, digital paperwork can fall into the mistaken arms with out correct safety measures.
4. Velocity
Scanning receipts for expense experiences is arguably one of many least pleasing duties for any skilled. Folks normally wish to full this job as shortly as attainable, and a lightning-fast receipt scanner may help with that. Some scanners can take a snapshot of your paperwork as shortly as 7.5 seconds flat. This turns out to be useful when it is advisable scan a number of receipts directly.
5. File Varieties
Relying on what you’re utilizing them for, your receipts could must be in a particular format. Your tax preparer would possibly desire all of your receipts be scanned and exported as PDFs whereas your work expense software program processes JPEG pictures. Be sure you test what file sorts your receipt scanner helps so that you simply don’t must convert them manually as soon as they’re digitized.
6. Exportability
Lastly, ensure your scanner helps your total workflow after you scan your receipts. Will you be importing them to cloud storage? Will you be emailing them to a different particular person? Your receipt scanner ought to be capable to shortly export your scanned paperwork with ease.
Now that you’ve the important thing options of a receipt scanner, take a look at one of the best receipt scanner apps in the marketplace at this time.
Finest Receipt Scanner Apps
- SAP Concur for company bills.
- Expensify for all receipt scanning.
- Receipts by Wave for freelancers and small enterprise house owners.
- NeatDesk for bulk scanning.
- NeatReceipts for staff collaboration.
- Evernote Scannable for iOS customers.
- Shoeboxed for taxes.
- Veryfi Core for knowledge privateness.
- Sensible Receipts for customized experiences.
- Vupoint ST470 for on-the-go scanning.
- Brother ADS 2200 for pace.
- Epson Workforce ES-50 for multi-purpose moveable scanning.
- ABUKAI Bills for on-the-go expense reporting.
1. SAP Concur Cell App
Finest for: Company bills
Value: Request a quote
SAP Concur is a well known expense administration system that serves companies’ expense and reimbursement wants. For corporations with giant groups that submit common expense experiences, the Concur cell app serves as a receipt scanner, expense report system, mileage tracker, and extra.
Guide entry of receipts isn’t required, merely snap a photograph of the doc and add it to the system. The app shops the receipts on-line and shops them by date, in order that they’re at all times accessible. Scanning a receipt takes only a few seconds with the Concur cell app and uploads immediately. Storage capability is decided based mostly on your small business’s particular person wants, so attain out to the Concur gross sales staff for a detailed quote.
Professionals
- Add receipts from pictures
- On-line storage of receipts
- All-in-one expense report answer
Cons
2. Expensify
Finest for: An all-around receipt scanning app
Value: Free or subscription beginning at $4.99
Expensify is a cloud-based app for each iOS and Android. It is a receipt administration instrument that connects with Expensify instruments for expense reporting. This receipt scanner is moveable, on-line, and cloud-based so that you received’t have to fret in regards to the expense experiences or receipt recordsdata taking on area in your machine. You should utilize your smartphone digital camera to take a photograph of the receipt, the app will robotically pull out the fees. From there, you possibly can affiliate the cost with an expense report.
Needless to say typically the receipt scanner is unable to completely seize the small print of your receipt. Be sure you double-check the bills to verify the receipt fees are added precisely.
Professionals
Cons
- Sometimes fails to seize all receipt particulars
3. Receipts by Wave
Finest for: Freelancers and small enterprise house owners
Value: Free with paid plans at 2.9% + $0.30 cents per transactionper use
Receipts by Wave is a receipt monitoring app that can be utilized by small enterprise house owners (with about 10 staff) to remain on high of receipts. It syncs together with your cloud-based expense reporting software program that may be accessed each on cell and out of your pc. One most important perk of this instrument is that you should use it without cost — making this receipt scanner choice perfect for small companies and freelancerssimply beginning out.
Your knowledge can sync with the Wave Accounting app so you possibly can keep on high of your spending. You can even export the information to a wide range of accounting instruments, comparable to QuickBooks and Excel if want be. Though this method doesn’t but help two-factor authentication, all of your receipts are scanned immediately into your cloud storage so you could have safe entry to them if you want them.
Professionals
- Free model
- Cell and desktop pleasant
Cons
- Interface requires a little bit of a studying curve
4. NeatDesk
Finest for: Bulk scanning
Value: $379.99
NetDesk is a software program/{hardware} combo that’s excellent for scanning picture-perfect receipts. You’ll want each the software program and scanner collectively to get one of the best use of this product, however in keeping with the Amazon opinions, it’s properly price it.
This receipt scanner reads and extracts info from no matter you scan. And at 24 pages per minute — it will learn your paperwork quicker than you possibly can. It may scan as much as 50 pages directly and extracts necessary info for organized digital submitting. NeatDesk exports each doc to the NeatDesk cloud which comes with the software program. Ship your scanned receipts on to packages like Excel, Turbotax, H&R Block tax software program, and Outlook, simply to call a number of.
Sadly, this receipt scanner isn’t the simplest to take with you on the go, so hold that in thoughts in case you select to buy it.
Professionals
- Scans as much as 50 pages directly
- Works with Excel, Turbotax, and Outlook
Cons
5. NeatReceipts
Finest for: Staff collaboration
Value: Beginning at $24 monthly
If it is advisable share your scanned expense receipts with a staff of individuals or have them reviewed by a supervisor, this app is for you. The neat receipts cell app is obtainable for iOS and Android customers, and your scans are synced throughout gadgets. You should utilize this app anyplace you could have entry to wifi so it’s remote-friendly.
Merely use the instrument to snap a photograph of your receipt whether or not you’re within the workplace, at residence, or offsite, and it will acknowledge the textual content on the doc. From there, you possibly can create expense experiences and even itemized expense lists. NeatReceipts helps all main file sorts together with PDF, JPG, PNG, TIFF, and HTML.
You’ll even save time in your workflow as NeatReceipts integrates with the most important account software program instruments and will be synced to your cloud storage system — which means your paperwork will be uploaded precisely the place you need them in only one click on.
Professionals
- Helps a wide range of file sorts
- Distant-friendly
Cons
- Intensive function choices could also be overwhelming
6. Evernote Scannable
Finest for: iOS customers
Apps: iOS
Value: Free
iPhone or iPad customers, there’s a cell receipt scanner only for you. You’ve in all probability heard of Evernote as an incredible note-taking app, but it surely’s a multipurpose instrument that can be utilized for much more group wants. Identical to most cell scanners on this record, you could have the power to preview the scan, discard, or retake the picture if the primary picture is not clear sufficient. The receipts will likely be saved to Evernote’s cloud-based app, and will be accessed on-line from anyplace.
However right here’s the place Evernote stands out from the remaining: You may edit your scanned receipts proper within the app. Add textual content, audio, and even pictures to your scanned paperwork to make them as customized as attainable. This allows you to set up your receipts utilizing a standards you set, not one that’s decided by the Evernote storage system.
Better of all, you possibly can search your scanned paperwork they usually’ll seem in real-time as you kind. How’s that for pace, on-line entry, and storage?
Professionals
- Cell-friedly
- Edit scanned receipts
Cons
- Takes longer to add bigger file sizes
7. Shoeboxed
Finest for: Tax season
Value: Beginning at $18 monthly
Sole proprietors, LLC holders, and freelancers have the power to put in writing off bills when it’s time to file taxes, however how are you aware what to expense? If you happen to’re something like most individuals, the quick reply is to trace all the things and hold every receipt — then at tax time, kind by all of it together with your accountant. What a multitude.
The Shoeboxed app means that you can scan receipts and hold observe of your mileage for tax reporting functions. It additionally offers you the power to specify which bills are deductible — making it the perfect instrument for tax time.
Create expense experiences immediately throughout the app and export them to your colleagues or tax preparer proper out of your telephone. The app works shortly — it takes simply so long as snapping a photograph and might deal with totally different report sorts. You’ll lastly get these receipts off your desk and into motion with Shoeboxed.
Picture Supply
Professionals
- Create expense experiences immediately within the app
- Export experiences out of your telephone
- Specify which bills are deductible
Cons
- Pricing is steep in comparison with different apps
8. Veryfi Core
Finest for: Information privateness
Value: Beginning at $13.75 per energetic consumer monthly
If you happen to take care of delicate buyer knowledge or medical info, you’ll want a receipt scanner that’s GDPR and HIPAA compliant. Veryfi Core offers you the power to automate knowledge entry of receipts and bills which can be delicate in nature with best-in-class security measures. It additionally automates tax coding and categorization to make tax day a little bit simpler for you and your accountant.
Velocity isn’t a difficulty for the Veryfi app. In simply three seconds, it extracts knowledge out of your scanned receipt so you possibly can set up and reserve it shortly. Your knowledge will be accessed from anyplace, and you’ll collaborate together with your staff at any time.
For an all-encompassing expertise, Veryfi works seamlessly with Logbook, Core, and Timesheets so all of your necessary knowledge is saved in a single place.
Professionals
- Add groups for simple collaboration
- CCPA, HIPAA and GDPR compliant
Cons
- Expensive in case you require a number of customers
9. Sensible Receipts
Finest for: Customized experiences
Value: Free
Nobody’s favourite a part of the day is scanning receipts so Sensible Receipts makes this job rather less mundane. Designed by a journey advisor, this receipt scanning app was constructed with pace, portability, and accessibility in thoughts.
As soon as you have scanned your receipts into Sensible Receipts, you possibly can create customizable PDF, CSV, and ZIP experiences with out spending minutes choosing the file kind for every scanned doc. Once you’re prepared to prepare your scanned receipts, you’ll discover 20 totally different default knowledge sorts to kind and filter by (e.g. dates, value, receipt classes, fee strategies, and extra.)
One other distinctive function of Sensible Receipts is its white labeling providers. With these providers, your organization can create a custom-made expense reporting app on your customers or clients.
Professionals
- Simple categorization and sorting options
- Create and customise numerous file sorts
Cons
- Should improve to paid model for automated backups to Google Drive
10. Vupoint ST470
Finest for: An on-the-go, moveable scanner
Value: $119.99
For crisp scans of necessary receipts and paperwork, the power to scan excessive dpi (dots per picture) is required. Vupoint ST470 scans as much as 1200 dpi with a built-in shade LCD panel to preview scans to make sure they’re completely clear.
Among the finest options of this scanner is its 2-in-1 functionality and portability. It capabilities as a desktop scanner, but it surely additionally has a removable wand you should use to scan. This wand is the right measurement to take with you on the go, and it even comes with its personal carrying case.
Whereas the Vupoint ST470 would not provide the skill to hook up with cloud providers, it does have a micro SD card you should use to save lots of your receipts on the go.
Professionals
- Coloration preview panel for readability
- Scans as much as 1200 dpi
- Moveable
Cons
11. Brother ADS 2200
Finest for: Scanning receipts shortly
Value: $329.99
The Brother ADS 2200 receipt scanner is nice for enterprise house owners who scan receipts in bulk. For 2-sided receipts and invoices, this scanner captures each side on the similar time, at a charge of 35 pages per minute. Along with saving you time, it scans your paperwork on to their supposed vacation spot — together with e-mail, pc folders, and USB drives. Supported file sorts embody JPEG, PDF, TIFF, and PNG.
A downside to the pace of this scanner is that it have to be utilized in a house or workplace the place it may be plugged in because it isn’t wi-fi. Its small compact measurement (5.8 x 11.8 x 7 inches) makes up for this as you should buy a carrying case and take it with you in case you journey and scan receipts away from work.
Professionals
- Bulk scanning capabilities
- 2-sided scanning capabilities
Cons
- Have to be plugged in to an outlet
12. Epson WorkForce ES-50
Finest for: A multi-purpose moveable scanner
Value: $99.99
The Epson Workforce ES-50 is a light-weight, moveable scanner that means that you can scan receipts and different paperwork. It has auto-size detection to find out in case you’re scanning a small receipt or a full-size doc and saves it accordingly.
It really works with Home windows and Mac computer systems through USB. All the textual content out of your scans is searchable, and the recordsdata will be uploaded to your pc and cloud-based instruments for simple entry on-line.
The Epson ES-50 scans a single web page in simply 5.5 seconds and uploads it on to the web storage account included with the software program. This receipt scanner works for each Home windows and Mac computer systems so you should use it in an workplace with totally different working techniques.
Professionals
- Moveable
- Auto-size detection for simple scanning
Cons
- Single-side scanning solely
13. ABUKAI Bills
Finest for: Expense experiences on the go
Value: Free for infrequent customers, then beginning at $99 per 12 months for frequent customers
There’s a solution to handle expense receipts with out a lot effort? Signal me up! ABUKAI permits you to scan and save your receipts in simply two steps. First, take an image of your receipt. Second, submit the receipt to put it aside to your telephone.
The app handles processing your receipt and submitting it within the expense report you have already arrange, and experiences are exported to the e-mail handle of your selecting.
Since this app sends your receipts on to your e-mail, you received’t have entry to a storage system. As an alternative, you’ll want to go looking your inbox for the receipts that you simply want. Due to this, chances are you’ll discover worth on this app in case you solely scan receipts on a restricted foundation.
Professionals
- Easy, 2-step course of
- Stories exported to your e-mail
Cons
- No storage system entry
- Not appropriate for prime quantity scans
You’re Able to Buy the Good Receipt Scanner
If you happen to’re studying this whereas standing within the printer and scanner aisle at Finest Purchase or studying it in a brand new window whereas shopping receipt scanners, take into account the six ideas we mentioned firstly of this publish. A receipt scanner isn’t the most affordable buy you’ll make on your residence or work workplace so I hope this information makes the choice a little bit simpler.
Whereas your receipt scanner would not want each bell and whistle on the market, you wish to ensure you have the options you want at a value you’re keen to pay for a decluttered desk and arranged file cupboard.
Editor’s observe: This publish was initially revealed in July 2021 and has been up to date for comprehensiveness.
